Business
Invoicing, margin & GST calculators
Free Estimate / Quote Generator
An estimate (or quote) states the expected price for work before it begins — it is non-binding unless you explicitly convert it to a contract, but a well-written estimate protects both parties by setting clear expectations. This generator uses the same engine as the invoice builder: add your line items, quantities and unit prices, include a valid-until date so the prospect knows when the pricing expires, and download a PDF labelled "Estimate" (or "Quote") in seconds. When the work is approved you can convert it to an invoice with one click. Free, no login, no data stored.
Estimate field: your business name, address and contact details
- Estimate field: estimate / quote number (e.g. EST-2026-001) for easy reference and follow-up
- Estimate field: date of issue and a valid-until date (expiry date for the quoted price)
- Estimate field: prospect / client name and address
- Estimate field: line items — description of work or goods, quantity, unit price, line total
- Estimate field: subtotal; optional tax; optional shipping or delivery charges
- Estimate field: total quoted price
- Estimate field: notes section — payment terms, scope exclusions, assumptions
- Document label: "Estimate" or "Quote" (non-binding until signed or accepted in writing)
- One-click convert: the same line items can be promoted to a final invoice when approved
Frequently asked questions
What is the difference between an estimate and a quote?
In common US usage, both terms describe a price document issued before work begins, but they carry different legal weight. An estimate is typically a non-binding approximate figure that may change as the scope becomes clearer. A quote (or quotation) is often treated as a fixed-price offer for a defined scope — if the client accepts it in writing, it can be contractually binding. In practice many businesses use the terms interchangeably. This generator lets you label the document as "Estimate" or "Quote" in the doc-type selector so you can match the convention your industry uses.
Should I include a valid-until date on an estimate?
Yes — always. Material costs, labour rates and subcontractor prices change over time. A valid-until date (typically 30 days for most services, 7–14 days for material-intensive trades) protects you from being held to a price that is no longer commercially viable. Without an expiry date, a client could present a months-old estimate as a binding commitment. This generator includes a valid-until field; fill it in before sending.